LJK,
The Mayo Clinic has locations in Rochester, MN, somewhere in FL and in the Phoenix, AZ area. Rochester is where I went and the original Clinic is. I think Cleveland Clinic is also in FL and AZ.
I know what you mean about getting things done before year-end. My j-pouch take down was done the end of December and I left the hospital on 1/1.
It sounds like you need to call the surgeon's office to find out when you will be receiving the information from your 10/31 appointment.